Postal/Industry News

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March 28, 2017

Industry Alert:  Latest Issue of Mail Spoken Here 


March 27, 2017

Office of the Inspector General: Internal Controls Over Single Drawer Accountability – [Redacted] Post OfficeWe have released a new report on the Postal Service’s internal controls. Read the report on our website to learn what we found: https://go.usa.gov/xX98T

Office of the Inspector General:  Transportation Tops the ListIf there was ever any doubt about how essential transportation is to the U.S Postal Service’s operations, take a look at the list of the USPS’ top ten suppliers for fiscal year 2016. Five of them provide transportation services, with FedEx topping the list for the 14th straight year. The Postal Service cites the strategic importance of transportation companies “to provide distribution and delivery services allowing us to serve our respective customers’ needs.” Take a look at the data that was gathered in this week’s OIG blog at https://go.usa.gov/xX8dp


March 26, 2017

Industry Alert: Attention Business Customer Gateway and PostalOne!® Users. PostalOne!/BIDS Release 45.1.0.0 has deployed and the PostalOne! system is available.  Release Notes and Release Overview are posted on PostalPro at:  https://postalpro.usps.com/node/3602Mail.dat Client Information:

  • A new mandatory Mail.dat Client 45.1.0.0_PROD will be required on March 26, 2017.  This mandatory client will support release functionality.
    • To download the client from the Business Customer Gateway (BCG) use the following path:  Mailing Services/Electronic Data Exchange{Go to Service}/Mail.dat download
  • All other Mail.dat Clients, as shown below, will be retired on March 26, 2017.
    • 45.0.0.0 
    • 45.0.1.0
    • 45.0.3.0

Program Registration Release 18.1.0.0 is complete. 


March 25, 2017

Federal Register: Postal Service:Production or Disclosure of Material or Information, 15138–15139 [2017–05916], [PDF]


March 24, 2017

Industry Alert: Attention Business Customer Gateway and PostalOne!® Users - PostalOne!/BIDS Release 45.1.0.0 will deploy on Sunday, March 26, 2017 from 2:00 AM to 10:00 AM CT.  The PostalOne! system will not be available during this time.  All MicroStrategy reports will be unavailable during this time.Release Notes and Release Overview are posted on PostalPro at:  https://postalpro.usps.com/node/3602.

 Mail.dat Client Information:
  • A new mandatory Mail.dat Client 45.1.0.0_PROD will be required on March 26, 2017.  This mandatory client will support release functionality.
    • To download the client from the Business Customer Gateway (BCG) use the following path:  Mailing Services/Electronic Data Exchange{Go to Service}/Mail.dat download
  • All other Mail.dat Clients, as shown below, will be retired on March 26, 2017.
    • 45.0.0.0 
    • 45.0.1.0
    • 45.0.3.0
Program Registration Release 18.1.0.0 will deploy on Sunday, March 26, 2017 from 4:00 AM to 10:00 AM CT. 
SASP Release 24.0.5.0 will deploy on Sunday, March 26, 2017 from 4:00 AM to 10:00 AM CT.  

 

Federal Register: 

  • Postal Regulatory Commission: New Postal Products, 15073-15074 [2017-05870] [PDF]
  • Postal Service: Priority Mail Express and Priority Mail Negotiated Service Agreement, 15074 [2017–05835] [PDF] Priority Mail Negotiated Service Agreement , 15074 [2017–05836] [PDF]

Office of the Inspector General: Cost Segment 3 – Clerks and Mail HandlersAt the end of each fiscal year, the U.S. Postal Service is required to file an Annual Compliance Report with the Postal Regulatory Commission. The Postal Service develops a cost segments report, including the Segment 3, which outlines the accrued salaries, benefits, and related costs of clerks and mail handlers. Our new audit report assesses whether the inputs into Segment 3 are accurately calculated and recorded. Read it here: https://go.usa.gov/xX8bp


March 23, 2017

Office of the Inspector General: Internal Controls Over Postage Label Refunds – Quartz Hill Contract Postal Unit, Lancaster, CAIn the OIG’s latest internal controls audit report, we used data analytics to identify anomalies in postage label refunds at the U.S. Postal Service’s Quartz Hill Contract Postal Unit (CPU) in Lancaster, CA. OIG auditors discovered postage label refunds at almost 30 times the national average for CPUs. Read the report to discover what we found and our recommendations for improvement: https://go.usa.gov/xX82p 


March 22, 2017

Industry Alert: Intelligent Mail Package Barcode (IMpb) Compliance Assessment Changes July 2017. In July 2017, the Postal Service will simplify IMpb Compliance Assessments by combining the presence and quality verifications for the Barcode, Address Information, and Shipping Services File (SSF).    This simplification will reduce the IMpb compliance categories from six to only the three IMpb quality categories.  In addition, the Postal Service will begin assessments for these three IMpb quality compliance categories in July 2017.  Please reference the attached IMpb Fact Sheet available via PostalPro at http://postalpro.usps.com/shipping/impb for further information.

 

Federal Register:

Postal Regulatory Commission: New Postal Products, 14767-14768, [2017-05695] [PDF]

Postal Service: 
  • First-Class Package Service Negotiated Service Agreement , 14768 [2017–05582] [PDF] 
  • Priority Mail Express, Priority Mail, and First-Class Package Service Negotiated Service Agreement , 14768 [2017–05590]  [PDF] 
  • Priority Mail Negotiated Service Agreement , 14768 [2017–05581] [PDF]

March 21, 2017

Industry Alert: Postal Wizard Enhancements coming March 26, 2017. The Postal Service is changing the “look and feel” of Postal Wizard to create a more user friendly and efficient experience.  The overall redesign will deploy in a phased approach with changes to First-Class Mail and USPS Marketing Mail occurring as part of the March 26, 2017 PostalOne! release.  For a brief demonstration of the enhancements click here:  Play recording. Upcoming enhancements include simplified postage statements and enhanced functionality such as streamlined data entry, reduction in the number of screen prior to postage statement submission, and improved performance.  The new user interface will function across all bowsers including, Internet Explorer, Firefox, Safari and Chrome. The enhanced Postal Wizard screens will run parallel to the existing Postal Wizard screens so users can familiarize themselves with the new interface and provide feedback to the Postal Service.

 

Office of the Inspector General: Internal Controls Over Local Purchases and Payments – Norwalk, CT, Main OfficeIn the OIG’s latest internal controls audit report, we used data analytics to focus on anomalies in the local purchases and payments at the U.S. Postal Service’s Norwalk, CT Main Office. The OIG evaluated whether internal controls were in place for local purchases and payments between Fall 2015 and Fall 2016. Read the report to discover what we found and our recommendations for improvement: https://go.usa.gov/xXKQ7

Federal Register: Postal Regulatory Commission: New Postal Products ,14525–14526 [2017–05556] [PDF]

Industry News: Greg Crabb Appointed Vice President and Chief Information Security Officer, United States Postal Service. Gregory S. Crabb has been appointed vice president and chief information security officer, effective March 18. Crabb has been acting in the role since July 2016. He is responsible for protecting Postal Service employees, customers, infrastructure and information systems from digital threats. Additionally, Crabb will work with the Inspection Service on investigative responses to cybercrimes involving the mail. He also will lead efforts to develop digital products. In a memo this week announcing Crabb’s appointment, PMG Megan J. Brennan noted he brings “extensive experience” to his work, including serving as a postal inspector for 21 years. During his tenure with the Inspection Service, Crabb led efforts that focused on cybercrime, protecting revenue, strengthening export screening processes and protecting Postal Service assets. Link:  https://link.usps.com/2017/03/20/new-appointment/

Office of the Inspector General: Relying on Risk Models - Risk models and data analytics have become an essential tool in business and government. Our auditors not only use traditional auditing technique in their work to promote efficiency and effectiveness at the U.S. Postal Service, but also incorporate the latest in data analytics and risk models. These tools allow our auditors to concentrate on areas of highest risk and also complete the audits more efficiently. This week’s blog focuses on four audits that used risk models to identify financial anomalies in local postal operations. To learn more, visit https://go.usa.gov/xX2gk


March 20, 2017

Industry Alert: Join in and Learn About the Official USPS Professional Certification Training Programs Offered at National Postal Forum. Are you ready to learn about the exclusive opportunity for National Postal Forum (NPF) attendees to expand their professional credentials? Back by popular demand, three official USPS certification programs will be offered again at this year’s NPF. A webinar highlighting the benefits of these certifications and what attendees can expect to learn will be offered on Friday, March 24, 2017 at 12:30 PM ET. Join facilitators from the USPS National Center for Employee Development and officials from the NPF to learn more about curriculum and registration details. The US Postal Service official certifications available are:

  • The Executive Mail Center Manager (EMCM) course teaches the skills needed to manage more effectively, boost productivity and cut costs. The curriculum focuses on mail center operations, mail center safety and security, mail center finances, basic mail design and general managerial techniques. This is a life-time certification with annual renewals available.
  • The Mail Design Professional (MDP) course is centered around effective mail design compatibility and optimizing postage costs through automation. The course provides in depth training on postal standards related to designing letter and flat mail to facilitate processing on high-speed automated equipment while maximizing cost effectiveness and reducing processing delays. This certification is viable for two-years. 
  • The Certified Direct Mail Professional (CDMP) course is designed for the mailing industry professional to develop and strengthen core skills that build and maintain successful direct mail business within this highly-competitive environment. Designing direct mailpieces, evaluating marketing strategies, managing mail lists, and incorporating emerging technologies are just a few of the topics that will be discussed.

The webinar is designed to provide you with an overview of the training offered and how these classes will be held, in a way for you to benefit from additional strategic sessions at NPF, as well as networking opportunities. Additional costs for these certifications apply. Class size is limited and pre-registration is required. Registration is now available on the NPF official website.

The NPF will be held at the Baltimore Convention Center in Baltimore, MD from May 21 – May 24, 2017. These certification classes will be offered on-site in dedicated classroom areas.

Please see instructions to participate below:

Attendee Information

Join WebEx meeting 

https://uspsmeetings.webex.com/join/yks1b0 | 740 268 801 

Join by phone 
1-678-3172063 Call-in number 
1-855-8607461 Call-in toll-free number 
Conference Code: 514 366 5611 
Show global numbers


March 19, 2017

Federal Register: Postal Regulatory Commission: New Postal Products,14387–14388 [2017–05412] [PDF]14387 [2017–05420] [PDF]


March 18, 2017

Office of the Inspector General: Congressional Inquiries — Gateway District. The U.S. Postal Service frequently receives inquiries from members of Congress and their staff, often about mail service, plant operations, delivery, or decisions regarding Postal facilities. Following a Congressional request, OIG auditors evaluated how congressional inquiries were handled and coordinated between Postal Service Headquarters and local management in the Gateway District. Read more about the findings at https://go.usa.gov/xXB4S

Office of the Inspector General: Fiscal Year 2016 Postal Service Selected Financial Activities and Accounting RecordsFederal laws require the U.S. Postal Service to audit its financial statements as well as report on the scope and adequacy of controls over its financial reporting. Our audit report assessed whether the accounting transactions for Fiscal Year 2016 were fairly stated in the general ledger, and if selected key controls were operating effectively. You can view the complete report at https://go.usa.gov/xXB9D


March 17, 2017

Federal Register: Postal Service: Environmental Assessments; Availability, etc.: Purchase of Commercial Vehicles , 14238 [2017–05304][PDF]

Industry Alert: PostalPro Availability. PostalPro is experiencing an unplanned outage at this time and is not accessible. We are working to get the site back online but do not currently have an estimated time. We apologize for any inconvenience.

Industry Alert: Postal Wizard Enhancements. The Postal Service is changing the “look and feel” of Postal Wizard to create a more user friendly and efficient experience.  The overall redesign will deploy in a phased approach with changes to First-Class Mail and USPS Marketing Mail occurring as part of the March 26, 2017 PostalOne! release. Effective March 26, Postal Wizard users will see simplified postage statements and enhanced functionality which includes:

·                Streamlined data entry as similar functionality will be grouped together

·                Reduced number of screens before submission of the postage statement

·                Improved performance

 Mailers will see two new postage statement options (shown below):

·               3600 Simplified – Postage Statement – First-Class Mail Simplified Electronic Form

·               3602 Simplified – Postage Statement – USPS Marketing Mail Simplified Electronic Form

 An example of the enhanced functionality includes a four step process to submit a postage statement:

·               Account Information

·               Mailing Details

·               Rates

·               Summary

The new user interface will function across all bowsers including, Internet Explorer, Firefox, Safari and Chrome. The enhanced Postal Wizard screens will run parallel to the existing Postal Wizard screens so users can familiarize themselves with the new interface and provide feedback to the Postal Service.


March 16, 2017

Industry Alert:  Attention Business Customer Gateway and PostalOne!® Users. PostalOne!/BIDS Release 45.1.0.0 will deploy on Sunday, March 26, 2017 from 2:00 AM to 10:00 AM CT.  The PostalOne! system will not be available during this time.  All MicroStrategy reports will be unavailable during this time. Release Notes and Release Overview are posted on PostalPro at:  https://postalpro.usps.com/node/3602.

Mail.dat Client Information:

  • A new mandatory Mail.dat Client 45.1.0.0_PROD will be required on March 26, 2017.  This mandatory client will support release functionality.
    • To download the client from the Business Customer Gateway (BCG) use the following path:  Mailing Services/Electronic Data Exchange{Go to Service}/Mail.dat download
  • All other Mail.dat Clients, as shown below, will be retired on March 26, 2017.
    • 45.0.0.0 
    • 45.0.1.0
    • 45.0.3.0

 Program Registration Release 18.1.0.0 will deploy on Sunday, March 26, 2017 from 4:00 AM to 10:00 AM CT. 

 SASP Release 24.0.5.0 will deploy on Sunday, March 26, 2017 from 4:00 AM to 10:00 AM CT. 


March 15, 2017

Federal RegisterMeetings; Sunshine Act ,13876 [2017–05303] [PDF]

Industry Alert: Update: Cap Metro Area - Resumption of Operations. All operations in the  Baltimore, Capital and Northern Virginia districts have returned  to normal, with the exception of some localized, limited impacts due to local weather conditions.  Western NY District - Resumption of Operations. All retail and mail processing operations for the Western NY District have resumed as of this morning; with the exception of some localized, limited impacts due to local weather conditions. Central PA District - Resumption of Operations. All retail and mail processing operations for the Central PA District have resumed as of this morning; with the exception of some localized, limited impacts due to local weather conditions.

Industry Alert: Albany District Retail Impacts Due to Winter Storm Stella. The following retail offices in the Albany District are closed today due to Winter Storm Stella impacts:

 
Post Office ZIP
Blenheim 12131
Brookfield 13314
Charlotteville 12036
Ellenburg 12933
Hamden 13782
Hartwick 13348
Lyon Mountain 12952
Maryland 12116
Mooers 12958
Redford   12978
Saranac    12981
Schuyler Lake 13457
Stittville 13469
Tunnel 13848
Vermontville 12989
West Chazy  12992
Wells Bridge 13859

 

Industry AlertNortheast Area- Hours of Operation. All Northeast Area Processing and Distribution Centers (P&DCs) plants are re-opening tonight.   All Retail and Delivery operations are expected to open.  The following District plants are open: 
Albany 
Connecticut Valley
Greater Boston                                                                                                                    
Greater Newark                              
Long Island
New York 
Northern New Jersey  NDC      
Triboro 
Westchester 

Industry Alert: Albany District Retail Impacts Due to Storm Stella. Albany District Retail Impacts Due to Storm Stella are as follows:
Earlville-        13332- no retail or delivery
Sherburne-   13460- no retail or delivery
Smyrna-       13464- no retail or delivery
Hubbardsville- no retail,  RMPO- no retail  this is 2 hour office.

 


March 14, 2017

Industry Alert: Northeast Area-Processing and Distribution Centers (P&DC) Hours of Operation. The following Northeast Area Processing and Distribution Centers (P&DCs) will be open for drop shipments and processing.  This does not include BMEU operations at this time. Due to weather conditions, mailers should call and confirm appointments at plants and BMEUs before traveling. 

  • Long Island P&DC             4:00 p.m. open
  • New York JAF                    4:00 p.m.  open 
  • New York Morgan            7:00 p.m. open
  • Triboro P&DC                   7:00 p.m. open 

Industry Alert: Operations Suspended – Washington DC. Due to heavy snow and ice in the Washington D.C area, operations have been temporarily suspended at the following locations: 

Techworld PO  20001
National Capital PO  20002
Northeast PO  20002
Calvert PO  20007
Cleveland Park PO  20008
Temple Heights PO  20009
Benning PO  20019
Fort Davis PO  20020
Frederick Douglass PO  20020
Randle PO  20020
Farragut PO  20036 

 

 

 

 

 

 

 

 

 

 

 

 

Due to weather conditions, mailers should call and confirm appointments at plants and BMEUs before traveling. Please follow USPS Service Alerts on usps.com for updates.

Industry Alert: Closures - Philadelphia The Greater Philadelphia district has announced the following retail offices are closed due to Winter Storm Stella impacts:

Nicetown 19140
Mayfair 19136
Holmesburg 19136
Castor 19149
Mount Airy 19119
Wadsworth 19150
North Philadelphia 19132
Fairhill 19133
Chestnut Hill 19118
Land Title 19110
Continental 19106
John Wanamkers 19107
B Free 19106
Penns Landing 19147
30th Street Station 19104
Pocopson 19366
Edgemont 19028
Swarthmore 19081
King of Prussia 19406
Fairview 19409
Audobon 19407
Norristown 19401
Southeastern Retail 19399
Eagleville 19403
Bridgeport 19405
Blooming Glenn 18911
Erwinna 18920
Hilltown. 18927
Forest Grove 18922
Pineville 18946
Zionhill 18981
Spinnerstown 18968

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Due to weather conditions, mailers should call and confirm appointments at plants and BMEUs before traveling. Please follow USPS Service Alerts on usps.com for updates.

Office of the Inspector General: Highway Contract Route Survey Compliance – Southern Transportation Category Management Team In the latest publication in a series of reports on U.S. Postal Service highway contract routes (HCRs), our OIG audit team details the effective use of surveys in HCR oversight. These surveys are used by administrative officials to help manage contract renewals. We found that in the southern transportation category management team, these surveys were not being used effectively. To read more about our findings and recommendations, visit the report here: https://go.usa.gov/xXrFS

Industry Alert: Closures - Greater Boston District. The Greater Boston District has announced the following retail offices are closed due to Winter Storm Stella impacts:

  • Midtown Mall (Worcester) 01614
  • State House 02113
  • Charles Street 02114
  • Cathedral 02118
  • Charlestown 02129
  • Chelsea 02150
  • South Waltham 02453

Industry Alert: Operations Suspended: Central PA District Eastern Area has announced that retail and mail processing operations have been suspended for:  Central Pennsylvania District:   169-188, 195-196.  Due to weather conditions mailers should call and confirm appointments at plants and BMEUs before traveling. 

Industry Alert: Update: State of Emergency for Connecticut, New Jersey, and New York (Albany District Added) The following Northeast Districts have suspended retail, delivery, and mail processing operations due to the severity of the storm and the States Governors implementing a state of emergency.

  • New York NY: 090-099, 100-102, 104
  • Westchester NY:  105-109, 124-127
  • Long Island NY:  005, 115, 117-118
  • Triboro NY:  103, 110-114, 116
  • Albany District:  120-123, 128 

Other Northeast Area Districts have impacts to selected facilities.  Mailers should call and confirm appointments at plants and BMEUs before traveling.  Other states in the Northeast identified previously as under a State of Emergency, remain under a State of Emergency.


March 13, 2017

Office of the Inspector General:  Examining Changes in Postal Product Costs After removing inflation and cost changes due to volume decline, unit costs of First-Class Mail, Standard Mail, and Package Services went down from fiscal year (FY) 2006 to FY 2015, even amid a concurrent growth in delivery points. This is among the findings of a new white paper from the Postal Service Office of Inspector General (OIG).  Working with an expert in postal costing and economics, the OIG examined how four factors beyond Postal Service Control impacted cost changes (inflation, product mix, individual volume change, and overall volume change), then considered other factors that were at least partially within the Postal Service’s control. Read Examining Changes in Postal Product Costs.

Office of the Inspector GeneralLooking at Product Cost Changes Cutting cost can be difficult for any business and the same is true for the U.S. Postal Service. The OIG recently released a white paper discussing some of the changes in postal product costs and found that when costs beyond USPS’s control are accounted for,  unit costs for three products have decreased.. Our blog this week highlights this report and the interesting questions for the Postal Service and stakeholders about which strategies might best help keep costs in check going forward. Let us know what strategies you would recommend here: https://go.usa.gov/xXC7A

March 10, 2017

Office of the Inspector GeneralKaizen Project at the West Valley Processing and Distribution Center, Phoenix, AZ The Kaizen processes are used by organizations (including the U.S. Postal Service) to examine small- and large-scale operations and improve efficiencies. This self-initiated audit was to examine the use of Kaizen processes in the West Valley Processing & Distribution Center Phoenix, and determine whether the Postal Service complied with the Kaizen process in evaluating the Scan Where You Band operation. Read our audit report to discover what we found: https://go.usa.gov/xXCXF 


March 9, 2017

Industry Alert: Michigan- Post Offices Operating on Manual Mode Due to Power Outages. Due to high winds in the Michigan region, wide spread power outages have been reported. The following Post Offices are operating on manual mode and customer service may be affected. All units are expected to have restored power by March 11.

Arcadia Creek PO 49007

Belding PO 48809

Blanchard PO 49310

Byron Center PO 49315

Cannonsburg PO 49317

Clarksville PO  48815

College Park PO 48221

Fenwick PO 48834

Freeport PO 49325

Gowen PO 49326

Henderson PO 48841

Lake PO 48632

Lake Odessa PO 48849

Livernois PO 48210

Luther PO 49656

Mecosta PO 49332

Oak Park PO 48237

Saint Johns PO 48879

Shelbyville PO 49344

Vassar PO 48768

Woodland PO 48897

 

Federal Register: 

Postal Regulatory Commission: New Postal Products,13145–13146 [2017–04642] [PDF]

Postal Service: Product Changes, Priority Mail Negotiated Service Agreement,13146 [2017–04592] [PDF]; 13146 [2017–04593] [PDF]


March 8, 2017

Federal Register: Postal Service: Production or Disclosure of Material or Information ,12921 [2017–04480] [PDF]

Office of the Inspector GeneralHiring Custodians in Des Moines Post OfficesWe received a Congressional request to determine whether or not the U.S. Postal Service complied with its policies and federal laws related to hiring preference-eligible veterans and providing reasonable accommodation requests for custodian positions in Des Moines, IA. Read our Audit report to discover what we found: https://go.usa.gov/xXawE 


March 7, 2017

Office of the Inspector General:  Non-Career Employee Background Screening in the Los Angeles DistrictIn order to be hired as a non-career employee for the U.S. Postal Service, individuals must undergo a multilevel background screening process. Due to the high volume of hiring and turnover rates in the Los Angeles District, USPS OIG auditors assessed their screening process and found inconsistencies in the employment process. Our most recent audit report goes into detail on what OIG found and what is recommended to improve the process. Visit our website to read the report: https://go.usa.gov/xXa3s

Industry Alert: Crystal City, VA Finance Unit – Closed Due to Heavy Smoke from Overheated HVAC. The Crystal City Finance Unit (22202) has been temporarily closed due to heavy smoke from an overheated HVAC system. The management company has been working diligently to restore the system in order to resume business. The finance unit is expected to reopen tomorrow.

Industry Alert: Lena, IL PO – Closed Due to Power Outage. The Lena, IL PO (61048) is experiencing a power outage due to severe weather overnight. The facility will remain closed until power is restored.

Industry Alert: Leonard, TX PO – Closed Due to Roof Damage and Broken Gas Line. On Monday, March 6th, the Leonard, TX Post Office (75452) sustained roof damage due to high winds; in addition to the roof, a gas line was broken. The lobby will remain closed until all repairs have been made.

Industry Alert: Parthenon, AR Post Office Closed Due to Tornado. Mail being temporarily forwarded to the Jasper Post Office. PARTHENON, AR – Overnight, the Parthenon Post Office sustained severe damage from a tornado and will be closed until further notice.  Customers may pick up their mail at the nearby Jasper Post Office until operations can be restored. Until the Parthenon Post Office reopens, alternate retail services and mail service for Post Office Box customers with ZIP Code 72666 will be provided during normal business hours by the nearby Jasper Post Office, 412 W Court St., Jasper, AR 72641. Customers do not need to complete a change of address form. The Postal Service regrets any inconvenience to its customers and will work to restore operations for this office as soon as possible.  Customers can call 1-800-ASK-USPS or go to the Postal Service’s Website www.usps.com to get the location of other nearby Post Offices and approved postal retail service providers.


March 6, 2017

Office of the Inspector GeneralKeeping it Fresh While there has been a long-standing relationship between the magazine industry and the Postal Service, a recent industry blog pointed out the inability of magazines to market subscriptions well using direct mail. This week’s Pushing the Envelope blog points out the latest innovations to enhance direct mail pieces, and the continued relationship between mail and digital. Have you received any digitally-enhanced mail? Read the blog at https://go.usa.gov/xXczy


March 4, 2017

Federal Register:

Postal Regulatory Commission: Revising Procedures for Freedom of Information Act: 12506-12508 [2017–04308] [PDF]

March 3, 2017

Office of the Inspector General Internal Controls Over Financial Differences – Cardiss Collins Postal Store, Chicago, IL Financial differences identified at the Cardiss Collins Postal Store were not always properly researched and resolved. We reviewed 91 financial differences and found 24 did not have adequately detailed records of research and were not resolved as of November 7, 2016. The customer service supervisor responsible for overseeing the process set an internal requirement of 30 days to resolve differences for the unit. However, she stopped monitoring differences that remained unresolved after 30 days and only addressed the most current differences. She stated she had competing priorities and was unable to focus on all financial differences. Visit our website to read all the findings: http://go.usa.gov/x9ucY

Office of the Inspector General: Internal Controls Over Financial Differences – James A Farley Station, New York, NY The OIG’s Field Financial Risk Model identified the James A. Farley Station in New York, NY, as having the highest value of financial differences in the New York District from April 1, 2016, to June 30, 2016. Financial differences are variances in financial activities at U.S. Postal Service retail units, such as differences between banking deposits and receipts, errors with transmitted sales and money order data, and stock shipments not received by the unit. The value of the differences is expensed to the unit. A manager or designee must identify the cause of the differences, adjust the financial records, maintain detailed records, and ensure timely resolution. A reason must be annotated for any unresolved differences. Visit our website to read the findings: https://go.usa.gov/xXcNa

March 2, 2017

Industry Alert: Congratulations to The Standard Group for Winning the 3rd Quarter of the 2017 Irresistible Mail™ Award. It is our great pleasure to announce that The Standard Group's Holiday Inkling Mystery Game campaign is our newest Quarterly Winner. Congratulations to The Standard Group for designing and printing the winning campaign. The “Holiday Inkling Mystery Game” campaign leveraged mail, email and social media to invite its customers, prospects and employees to go online and play the game. The invitation featured a creative opening, and 16 customized elements including a pop up cube with a picture of the customer's sales person dressed as a character in the game. Conversion was tracked via PURLs, and active players received daily reminder e-mails to solve the mystery in order to receive prizes. The “Holiday Inkling Mystery Game” joins 1st Quarter winner “Toyota Sienna Superhero” from Gulf States Toyota and 2nd Quarter winner “See It First” from the Lincoln Motor Company and Structural Graphics as contenders for the Grand Champion title. Only one finalist spot remains to be claimed.
 
The judges would also like to recognize the following submissions as Honorable Mentions:

  • “Alphabet Postcard Campaign” designed and printed by Gabriel Group
  • “Imaginary Friends” designed by GS Marketing for Gulf States Toyota and printed by Japs-Olson
  • “January 2017 Business Mailer” designed by CustomInk and printed by Carlson Print Group
  • “New Year Direct Mail Campaign” designed by Advertising Specialty Institute (ASI) and printed by Americor Press
  • “Share the Love“ designed by Yokel Local Internet Marketing Inc. for Designline Graphics Inc (printed in-house)
  • “Taco Tuesday” designed and printed by Superior Graphics

About the Irresistible Mail™ Award The USPS Irresistible Mail Award is a quarterly contest that recognizes innovative and effective mail piece designs. The contest is FREE and easy to enter. Quarterly winners are showcased by the Postal Service and compete to become Grand Champion at the 2017 National Postal Forum. For more information and to enter, please visit www.irresistiblemail.com/award.


March 1, 2017

Federal Register

Postal Service: 

  • Electronic Induction (eInduction) Option,12180–12181 [2017–03912] [PDF
  • Seamless Acceptance Program ,12181–12182 [2017–03911] [PDF]
Office of the Inspector General: Lessons from Around the World As the post that handles almost half of the world’s mail volume, the U.S. Postal Service knows a thing or two about mail. But that doesn’t mean it can’t learn something from other posts. Our research team collaborated with WIK-Consult to look at how five international posts regulate postal prices and service. You can read about the findings in our new blog at http://go.usa.gov/x9hku.
Industry Alert: Weather Impacted Post Offices for Greater IN District. Greater Indiana District - Severe weather moved through Indiana overnight causing widespread power outages. Multiple offices have been impacted as a result of the storms. The following offices are without power:
POST OFFICE ADDRESS ZIP CODE
CANAAN 8988 N MAIN ST 47224
COMMISKEY 1780 W COUNTY ROAD 47227
DUPONT 10545 NW FRONT ST 47231
FLAT ROCK 2732 W STATE ROAD 252 47234
HOPE 739 MAIN ST 47246
LINWOOD 4401 E 10TH ST STE 18 46201
MEDORA 17 S PERRY ST 47260
MILLERSBURG 214 E MAIN ST 46543
MONROE CITY 102 W 9TH ST 47557
NORMAN 12718 W STATE ROAD 58 47264
ORLEANS 201 W WASHINGTON ST 47452
PAOLI 202 N GOSPEL ST 47454
SEELYVILLE 9538 E US HIGHWAY 40 47878
 
Industry Alert:  Weather Impacted Post Offices for Gateway District (IL) Gateway District - Severe weather moved through Illinois overnight causing widespread power outages. Multiple offices have been impacted as a result of the storms. The following offices are without power:
POST OFFICE ADDRESS ZIP CODE
BEECHER CITY 101 S SWEAZY ST 62414
MOUNDS 110 N FRONT ST 62964
VERGENNES 725 HACK AVE 62994
VILLA GROVE 110 N MAIN ST 61956
OLIVE BRANCH 22475 RAILROAD ST 62969
PULASKI 225 E COMMERCIAL AV 62976
THEBES 815 POPLAR ST 62990
ULLIN 121 S CENTRAL ST 62992
 
Industry Alert: Weather Impacted Post Offices for Ohio Valley District. Ohio Valley District - Severe weather moved through Indiana, Ohio, and Kentucky overnight causing widespread power outages. Multiple offices have been impacted as a result of the storms. The following offices are without power:
POST OFFICE STATE ADDRESS ZIP CODE
AMELIA OH 7 S KLINE AVE 45102
BETHEL OH 213 N EAST ST 45106
BROOKSVILLE KY 208 MADISON ST 41004
BROOKVILLE IN 1019 MAIN ST 47012
BROOKVILLE OH 22 MULBERRY ST 45309
BURLINGTON KY 2600 BURLINGTON PIKE 41005
CARROLLTON KY 520 HIGHLAND AVE 41008
DRY RIDGE KY 80 S MAIN ST 41035
FELICITY OH 323 W WALNUT ST 45120
FLORENCE IN 404 5TH ST 47020
FLORENCE KY 7101 TURFWAY RD 41042
FOSTER KY 138 3RD ST 41043
GEORGETOWN OH 201 E GRANT AVE 45121
NEWPORT KY 420 COLUMBIA ST 41071
NEWPORT OH 19 GREENE ST 45768
POMEROY OH 212 E 2ND ST 45769
RIPLEY OH 100 S 2ND ST 45167
UNION KY 1664 FROGTOWN RD 41091
WILLIAMSTOWN KY 205 N MAIN ST 41097
Updates will be provided as Post Offices become fully operational. 
Industry Alert: Weather Impacted Post Offices for Appalachian District Appalachian District - Severe weather moved through West Virginia and Virginia overnight causing widespread power outages. Multiple offices have been impacted as a result of the storms. The following offices are either without power or inaccessible due to flooding:  
POST OFFICE ADDRESS ZIP CODE
ROSEDALE, VA 18542 U S HIGHWAY 19 STE C 24280
FAYETTEVILLE, WV 120 W MAPLE AVE 25840
FRAMETOWN, WV 7441 ELK RIVER RD 26623
GASSAWAY, WV 400 ELK ST 26624
KENNA, WV 100 KENTUCK RD 25248
MADISON, WV 650 S MAIN ST 25130
OAK HILL, WV 208 MAIN ST E 25901
ROSEDALE, WV 11957 ROSEDALE RD 26636
WYATT, WV 151 JOETOWN RD 26463
GASSAWAY, WV 400 ELK ST 26624
 Updates will be provided as Post Offices become fully operational. 
Industry Alert: Attention Business Customer Gateway and PostalOne!® Users. PostalOne!/BIDS Release 45.1.0.0 will deploy on Sunday, March 26, 2017 from 2:00 AM to 10:00 AM CT.  The PostalOne!system will not be available during this time.  All MicroStrategy reports will be unavailable during this time.Release Notes and Release Overview are posted on PostalPro at:  https://postalpro.usps.com/node/3602Mail.dat Client Information:
  • A new mandatory Mail.dat Client 45.1.0.0_PROD will be required on March 26, 2017.  This mandatory client will support release functionality.
    • To download the client from the Business Customer Gateway (BCG) use the following path:  Mailing Services/Electronic Data Exchange{Go to Service}/Mail.dat download
  • All other Mail.dat Clients, as shown below, will be retired on March 26, 2017.
    • 45.0.0.0 
    • 45.0.1.0
    • 45.0.3.0
Program Registration Release 18.1.0.0 will deploy on Sunday, March 26, 2017 from 4:00 AM to 10:00 AM CT. SASP Release 24.0.5.0 will deploy on Sunday, March 26, 2017 from 4:00 AM to 10:00 AM CT. 

 

 

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